Privacy Policy

Last updated 4 November 2026

1. Who we are

Madrasah Vali is the madrasah of Masjid-e-Vali at Issa Hikmah Centre, Preston New Road, Blackburn, UK. We are the data controller for the personal information collected through our parent portal, student portal, staff app and websites (madrasahvali.com and its subdomains). Contact: info@madrasahvali.com.

2. What we collect

Parents and guardians: name, phone number, email, address, relationship to the child, and payment details (Direct Debit mandates are held by our payment provider).
Students: name, date of birth, gender, class, attendance, progress, homework, assessment results, medical and SEND information you choose to share, and emergency contacts.
Staff: name, contact details, role, timetable and attendance.
Technical: device type, browser, IP address, and usage of the Service, plus push-notification tokens if you turn notifications on.
Content you upload: photos, videos and messages shared through the portals.

3. Why we use it

to run the madrasah: admissions, classes, registers, homework, reports and safeguarding;
to contact you about your child, fees, events and closures (email, SMS, push notification);
to collect fees and manage payments;
to keep the Service secure and working properly;
to meet our legal and safeguarding duties.

Our legal bases are: performing our agreement with you, our legitimate interests in running the madrasah, our legal obligations, and (for optional items such as photos and notifications) your consent, which you can withdraw at any time.

4. Who we share it with

We do not sell personal information. We share it only with services that help us run the madrasah, under contract and only as needed:

hosting and database providers;
our Direct Debit payment provider;
email and SMS delivery providers;
authorities where the law or safeguarding requires it.

Some providers store data outside the UK. Where they do, appropriate safeguards (such as UK or EU standard contractual clauses) are in place.

5. Google account data

Staff sign in to the staff app with a Google account. We receive only the name, email address and profile picture needed to identify the member of staff. We do not read, store or share any other Google data, and we do not use Google user data for advertising.

6. How long we keep it

We keep student and family records for as long as the child attends the madrasah and for a limited period afterwards to meet our legal, safeguarding and accounting duties. Technical logs are kept for a short period. You can ask us to delete information that we no longer need to keep.

7. Security

Data is stored on secure, access-controlled systems and sent over encrypted connections. Staff only see the information their role needs. No system is completely secure, so please keep your own sign-in details private.

8. Your rights

Under UK data protection law you can ask to see the information we hold about you or your child, have it corrected or deleted, restrict or object to how we use it, or receive a copy to move elsewhere. Email info@madrasahvali.com and we will respond within one month. You can also complain to the Information Commissioner’s Office at ico.org.uk.

9. Children

The student portal is used by children under the supervision of a parent or guardian. We collect children’s information only through their parents or guardians and for the purposes above.

10. Cookies and notifications

We use only the cookies needed to keep you signed in and the Service working, plus basic, anonymous analytics. Push notifications are optional and can be turned off in your device or browser settings.

11. Changes

We may update this policy. The date at the top shows the latest version. Significant changes will be announced through the portal.

12. Contact

Madrasah Vali, Issa Hikmah Centre, Preston New Road, Blackburn. Email info@madrasahvali.com. See also our Terms of Use.